Minutes of the 2017 Annual General Meeting (AGM) of Gunnislake Cricket Club
Held at the Rifle Volunteer Inn St Anns Chapel
Those attending were:- Cliff Boundy, Barrie James , Stephen Lees, Sylvan Pook, Ian Barker, Brian Martin (Minutes)
Apologies were received from:- Kevin Veal, Geoff Husband, Mike Hugo.
Chairman’s address (Delivered by the Secretary in Kevin’s absence)
• Kevin extends his apologies he has gone for a back operation and so will be out of action for a while.
• Gunnislake continues to do well in terms of playing and finished mid table at the end of the season. and to the best of my knowledge we have not had to cancel a game due to lack of players but that has been to in the main great efforts from Stephen to beg borrow and steal players from other clubs on the lend / loan basis. This is not an ideal position and it would be brilliant to be able to say we have 12 players for every game that are Gunnislake players.
• Team spirit and the way we play cricket is excellent the value of good humour and team spirit is essential.
• We have received thanks from Yelverton Bohemians for last year and a request to play next year which I have given a positive response with the agreement they will provide their fixtures asap for us to dovetail ours with them. They have contributed £300 in fees this year.
• Plympton played one game and contributed £60 to club funds
• The process of contributing to the teas every home game was a success and I believe we had a good level of both quality and quantity. I suggest we continue this for next season
• 100 club, I have had an apology from Mike for tonight and a resume of where we are with the 100 club. (See attached as appendix)
• Pitch – is in excellent condition thank you to Cliff, Dave, and Steve with help from the team.
• We may have a wedding taking place in April – Landowner agreed – Insurance covered.
• Equipment – We will need to address the issue of a new Gang mower by the end of next season
• Big thank you to Stephen as Captain, Fixtures Secretary and selection committee
• Thank you to Barrie for the finance and accounts.
• Thank you to the team for a great year, looking forwards to another next year but we do need a few more players.
• A yet again new format of lower leagues to be proposed next season
Minutes of the 2016 AGM
• The minutes of the 2016 AGM were read and duly accepted with the single amendment that of section 6, Treasurers report, and the donation from St Austell Brewery was in fact only £115 in total as reflected in the accounts of this year.
• The minutes were proposed by Sylvan and seconded by Cliff Boundy – Accepted by the meeting
o Matters arising from the minutes, there were no matters arising
Secretary’s report
• The secretary’s report is combined with the Chairman’s as above.
Treasurer’s report
• The treasure, Mr Barrie James reported the financial state of Gunnislake Cricket club, full accounts are attached.
• Comment:- Barrie had only accepted the post under the proviso that someone audit the books for him. Stephen Lees had volunteered to audit the accounts but Ian would also ask, John Meakin as a professional accountant to also look at them.
• It was proposed that the accounts be accepted, proposed by Ian, seconded by Sylvan – The accounts were duly accepted
Election of Officers, General Committee, President and Vice-presidents.
• The current President is Bryn Getson. Bryn is poorly and has recently been moved into a home but it was felt by all that as a mark of respect for Bryn’s long and dedicated service to the club he would continue as our President.
• The current Vice Presidents are:- Richard Martin, Geoff Husband, Roger Bowkett, Cliff Boundy, Mike Hugo.
o No new VP.s were proposed but sadly we have removed Roger from the list.
The Rest of the committee were re-elected to stand again next year in their current posts. That is
• Hon Secretary – Brian Martin
• Treasurer – Barrie James
• Captain – Stephen Lees
• Vice-Captain – this post is not officially filled
• Child Welfare Officer – Sam Boundy, Sam was not at the meeting so Stephen agreed to contact and discuss with Sam to continue as the CWO.
• General Committee – Cliff, Dave, Stephen Parsons, to continue in post with the new addition of Sylvan.
All of the above was proposed by Sylvan and seconded by Cliff resolved accepted.
Part 2
The second part of the meeting is to discuss more general issues for the future prosperity and good order of the club.
100 Club / Fundraising activities, we need to raise money people!!!!
Please read (Appendix 1)-Mikes e Mail for context:- It was agreed to continue the 100 club, need to contact Mike to get the list and the rules (Brian to contact Mike)
• A suggestion of issuing membership cards for the 100 club, something to acknowledge your commitment.
• Present a new rule that we will pay out 1/2 takings.
• Ian to ask John Meakin to possibly take on the administration of the 100 Club.
Other fund raising activity
• Brian to contact the Parish Council re a donation towards the mower.
• Possible capital budget from County
• Sports memorabilia – SL
• Barrie commented that we have saved £319 by good practice.
• Suggestion from Ian re a Rounder’s challenge
o Possibility of contacting Ginsters re challenge match
• It was agreed to leave Annual Subscription at the current level of £15 / year
Isaac Foot cup
It was agree that it would be a good idea to enter the Isaac Foot Cup next season, Stephen will contact the organiser.
Pitch
• We will require a working party in April.
• Discussion was had regarding the current problem of flooding on the western side of the pitch we could possibly dig out of the drain by the hedge. Cliff will discuss with the landowner, Richard
Equipment
• We have the ongoing issue of the gang mowers, they might last another few years or the casings and cutter bars may need replacement much sooner. We will look into fundraising for a replacement In addition all of the committee will contact any clubs they know who may close / have closed and therefore have equipment for sale
• The tractor is good and with some TLC from Cliff continue for some time.
• Wicket mowers are also ok for the minute
Trophy Presentation
Trophies were presented by the captain Stephen Lees to Sylvan, Ian and myself.
Any other Business (AOB)
• Cliff sight screen renovations needs funds to purchase steel. It was agreed that Cliff please proceed with the work with a budget up-to £100.
• Ian Indoor nets £4 if you join Callington. Possible county nets with Barrie. Barrie will investigate.
Meeting closed at 21:15
Appendix 1
Mikes e Mail
Hello Brian,
Please tender my apologies for not being available for the AGM on Friday. Originally, I intended to be there, but due to a change of circumstances, we will now be away at our caravan. I have the Players Player shield and have had it engraved with Sylvan’s name. I will leave it for you at the Rifle.
100 Club. Firstly, as some of the club members may already know, Brian Getson is in a very poor state of health and has now been moved to Appleby Lodge Nursing Home. His daughter, Catherine, said that the decision was made with a heavy heart, but was the best for “Bryn”, who now needs constant care 24 hours a day. As I have previously intimated, we will lose his 14 members for the 100 Club. I also have around a dozen members for which I am covering the costs and do not feel that I can continue to do so in the future. I therefore feel that the 100 Club as such, cannot continue and that the club needs to look to another form of fundraising. Perhaps this is something that the committee can give serious thought to. I do not wish to continue running the 100 Club or any alternative fundraising effort in the future, but rest assured that I will do my best to support any scheme(s) that might arise.
I have received a reminder from Cornwall Council about the renewal of the lottery license. If we are to continue to run any form of lottery, then we have to pay the renewal fee of £20 before 31st December, or the fee will be increased to £40. I will forward the reminder to Barrie, as treasurer. I also have a returns form for this years’ 100 Club, which I will complete at the end of the year and then forward to Barrie for two countersignatures by club officials.
I hope that the AGM goes well and that you are successful with fundraising ideas.
Mike